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Split corporate arrivals by flight, terminal and hotel rather than the overall headcount. A shared flight sheet and one coordinator help prevent changes being lost across separate calls.
Record the group, flight, date, bags, hotel and contact on each line. Issue dated revisions after the cut-off instead of circulating screenshots of old sheets. Agree the maximum shared-transfer wait and who may approve a separate vehicle after a flight delay.
One row per guest: name, phone, flight number, landing time, terminal, number of bags and destination. Sorting by landing time shows at a glance who can share a car.
Please nominate one person on your side so our dispatcher can confirm changes quickly.
English-speaking drivers, a private car for senior executives, guests carrying equipment: please note them in the table.
Guests landing at the same terminal within a short window share a 16- or 29-seater; anyone arriving at a very different time is met by their own 4- or 7-seat car.
Drivers hold a board with your company or programme name. At Terminal 3, chauffeur cars use their own meeting point, so guests are asked to call the driver once they have their bags.
Eighteen international guests landing at T2 travel in two waves by 16-seater; five domestic arrivals at T3 share a 7-seater; two executives each have a private car.
Vehicles are split by flight time, working back from each airline's check-in cutoff plus drive time and a rush-hour buffer.
We suggest a single online sheet shared with our dispatcher, with a status column such as booked, met and arrived at hotel.
Before they fly, you may like to send each guest the driver's name and number, the board wording and a reminder to call after baggage claim.
Flights landing close together may have very different exit times. Group guests by flight, destination and baggage, then decide who shares a transfer and who travels separately. Nominate one company coordinator for changed flights and extra guests. Balance vehicle cost against the waiting imposed on each group.
Flight list, hotels, passengers per flight and baggage.
Request your vehicle quote · Zalo/WhatsApp: +84 967 914 574.
Keep one shared sheet with name, flight, terminal, hotel and phone. Set a cut-off time for changes the day before.
Name one coordinator who updates drivers and the hotel.
See 29-seater airport pickup and conference shuttles.
Can arrivals be grouped? Yes, by time and terminal.
Who tracks delays? Drivers track flight numbers.
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