Vehicle Hire for Photography and Film Crews

Crews often run out of equipment space before passenger seats. Send the headcount, camera cases, stands and waiting schedule so we can assess the load, not just the number of people.

Consider a separate equipment vehicle

Sketch the loading order and keep frequently used cases reachable. Secure heavy stands and loose batteries away from passengers. Confirm venue vehicle access and parking; permission to arrive by car does not automatically include permission to film or set up equipment.

Matching the vehicle to crew and kit

Larger crews with lighting and wardrobe

A 16-seater takes 6–8 pieces. Long, bulky items usually decide the vehicle more than headcount, so please describe their size when booking.

A separate car for talent or clients

A sedan or 7-seater lets models and clients travel comfortably without waiting for the crew to pack up.

Call times

Working back from the light

Tell us when you need to be on location and the driver will set the pickup time.

Several locations

Send the locations in shooting order so the driver can plan the route and parking.

Permits

Location permission

Some places require filming permission; please arrange it with the site management in advance.

On the day

The driver stays with you

Your driver waits throughout and is ready to move when you change set-ups, and will gladly help load equipment.

Separate working equipment from stored luggage

List equipment needed at each shoot, temperature-sensitive items and boxes that cannot be stacked. Arrange the load so working gear stays accessible. A crew vehicle needs legal unloading access as well as passenger drop-off. One production contact should agree extended waiting and the return plan if filming overruns.

Request advice for your actual trip

Crew count, equipment cases, locations and access needed between shoots.

Request your vehicle quote · Zalo/WhatsApp: +84 967 914 574.

Related reading

• Arranging a Multi-Day Car and Driver Trip
• Building Your Own Private Car Itinerary

Planning a shoot day with a driver

Shoot days start early and run long, so book by the day with a clear overtime rate. Share the call sheet: locations, call times and where equipment loads. Bulky cases need a van or a 16-seater rather than a 7-seat car. For sunrise locations, the driver may need to collect the crew before 4:00. Some sites, such as heritage areas and parks, need filming permits; arrange those separately before booking transport. See 16-seater vans and hourly car with driver.